Good news, library marketers! We have dates and a location for the 2017 conference. Wow, is it hard, complex work to plan an event. We bet many of you know that feeling well. Well explain some of how we got here, but right now, get out your calendars and start your planning:
Mark your calendars for Nov. 16 – 17 (Thurs.Fri.)
We didnt want to run into Thanksgiving and holiday travel, nor get too close to the end of fall semester and exam time for all our academic attendees. So, this was the best date offered to us by a hotel that met our other needs.
Hotel InterContinental Dallas
15201 Dallas Parkway
Addison, Texas 75001
We are able to offer the following special room rates (but don’t book until we give you the special discount code!):
Yes. Were back in the Dallas suburb of Addison. A different part of Addison though! At a better hotel. InterContinental is considered a luxury brand – but we still have a great deal to offer guests. Win-Win.
We plan to open registration soon. Meanwhile, we understand you need to budget, plan, or ask for funding. Here are the rates for the 2017 Library Marketing and Communications Conference:
Juggling all the variables of planning a conference, one that keeps growing (YAY! Thank You!), is a lot of work.
The Library Marketing and Communications Conference Planning Committee is a group of volunteers from across North America, and while we are in the midst of exploring legal nonprofit organizational status, we arent a formal group. We cant legally sign contracts or enter into BIG hotel deals and paymentswhich is why weve been partnering with Amigos Library Services. They have lots of experience in this area and can take on the negotiations, contracts, and risk associated with planning an event for close to 400 people. We literally cant have this amazing conference without them!
After a short break following our successful 2016 event, our team and Amigos started researching options for 2017. We asked Amigos to search out new hotels, and new cities. We were really straining at the Crowne Plaza location and we wanted to address as much of the attendee feedback as possible. We wanted to explore new locations.
Amigos sent out many RFPs to hotelsin downtown Dallas, Dallas suburbs, and other cities.
Your feedback has shown you prefer to have the event in a hotel so theres no commute to sessions, you can take breaks more easily, and networking or hanging out is simple.
Most of the replies we received from other hotels either didnt have the right combinations of big meeting spaces and multiple large breakout rooms, or didnt have enough sleeping rooms at good rates, or were just too darn expensive overall. A few areas drive a lot of event costsA/V and tech, staffing, and food. You cant have a conference without those.
We save a LOT of money because Amigos can provide the A/V tech and staffing if we are in the Dallas area, or near one of their offices. Its admittedly a big factor in cities and locations we looked at.
Then, hotels require food and beverage minimums for any event or conference, minimums that can be in the many tens of thousands of dollars. That is a big risk for any group to take onand some of the hotels asked for amounts that were just WAY WAY too much. (Wow, is coffee expensive!)
Thats why were a bit behind in announcing our dates and locationwe were trying hard to do all the research and due diligence to find all the extras so many have asked for during our conference wrap-ups and via surveys and messages.
The deal from the InterContinental was the best one for 2017the right sizes and number of meeting rooms, a very competitive rate for hotel rooms, good amenities, restaurants nearbyand costs that Amigos could handle for us.
We listened to our wrap-up discussion suggestions and post-conference survey responses, and several requests stood out. We think we addressed them with our new location:
But the great news is, we have the green light for another great educational event this autumn! (As always, please don’t book any flights or rooms until weve posted instructions and links.) Well be sharing more details soon!
~The LMCC Planning Committee and
Our partners at Amigos Library Services